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Executive Assistant Job Description

Updated: Sep 15, 2023

Adtelligent is looking for a Executive Assistant who will be responsible for providing administrative and operational support to the CEO and other departments. This role requires a "jack of all trades" approach, with a willingness to learn and adapt to new challenges as they arise. You will be a key member of the operations team, supporting the daily operations of the company and ensuring that all activities are compliant with relevant procedures and regulations.

As an Executive Assistant, you will have the opportunity to work closely with the CEO and all departments to achieve the goals of the organization. This is a challenging and rewarding role, with ample opportunities for growth and professional development. We are looking for a motivated and skilled individual to join our team and help us drive the success of our business.

Job type: Full-time

Work hours: Mon-Fri: 10 AM - 6PM (Tuesdays, 9:30 AM - 6:00 PM)

Responsibilities and Duties:

  • Support management of the CEO’s email, calendar and phone calls

  • Handle all financial and human resources documentation, discussions, processes with absolute confidentiality and respect

  • Analyze various types of problems and create suitable and effective solutions

  • Review existing processes and advise improvements or new processes

  • Provide administrative support to all departments, such as invoicing, presentation, expense claim, and other activities

  • Effective communication with various stakeholders, including clients, suppliers, fellow employees and management

  • Prepare operational and financial reports for CEO

  • Support the ongoing efforts of the company to improve, simplify, and automate processes

Required Skills:

  • Strong analytical mind

  • Excellent communication skills

  • Planning and implementation efficacy

  • Self motivated and self-directed

  • Innovative

  • Reliable

  • Willingness to learn

  • Strong sense of ethics, especially as it relates to handling confidential information


  • 1-2 years relevant work experience as an Executive Assistant or similar role

  • Must have 6-8 Grade 1’s in CSEC

  • Must be available full-time

  • Any additional, relevant certificates and qualifications should be submitted


  • Comprehensive Health, Dental, and Life Insurance

  • 10+ days of paid time-off (vacation)

  • Hybrid Work Schedule (in-office & remote)

  • A work environment that is adaptable, diverse, and welcoming to you.

  • In-office Snack Bar

  • Salary review and raises within the first year

  • Performance-based bonuses

  • Paid Cell Phone Data and Plan


Our People & Culture

Adtelligent is a team of creatives, analysts and developers that work together to bring marketing and technology solutions to companies locally and abroad. We help them reach their target audiences by running marketing campaigns. These campaigns involve shooting and editing videos, designing graphics, managing social media pages, building websites and landing pages and more. Our clients range from public figures, schools and non-profits to government agencies, politicians, banks, and hotels.


To learn more about us, check out our website


If you are interested in joining our team;

Adtelligent Ltd. is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, or any other protected characteristic.

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